New York State College Health Association
NYSCHA ANNUAL MEETINGS
The New York State College Health Association (NYSCHA) holds an annual meeting in October every year. The annual meeting helps attendees stay abreast of current topics in college health and offers an excellent opportunity to network with colleagues in college health. The annual meetings are designed for anyone with an interest in college health, including physicians, nurses, nurse practitioners, physician assistants, health educators, social workers, mental health professionals, administrators, clinical support staff, and students.
NYSCHA 2012 Annual Meeting
October 24-26, 2012 • Syracuse, New York
Planning for the 2012 Annual Meeting has begun. Care will be taken to offer sessions to meet the needs and interests of our many disciplines in college health. We welcome your suggestions for topics and speakers. The NYSCHA 2012 Annual Meeting will open on Wednesday, October 24, 2012 with lunch followed by the Opening Keynote presentation. The conference will conclude on Friday, October 26 at noon. Companies that provide services and products for college students and health services and non-profit organizations that specialize in services for students will be invited to exhibit on Wednesday and Thursday.
2012 CALL FOR PROGRAMS – Deadline: March 1, 2012
The online Call for Programs is available for you to submit a proposal. When submitting your proposal, please take a few minutes to read the instructions for presenters before you begin.
When completing your proposal, you will be asked to provide a title, abstract, rationale, 2-3 behavioral objectives, and information about yourself and any co-presenters you have. This information will be used by the planning committee in their selection process and by the ACHA Continuing Education Committee in their review and approval for continuing education credits. Your proposal will be reviewed by the end of April. Proposals submitted after March 1 will be considered as space allows.
If you have questions about presenting at the NYSCHA 2012 Annual Meeting, you can contact one of the NYSCHA Conference Planners (ldudman@uhs.rochester.edu or harrinrl@oneonta.edu) for assistance.
WE WELCOME YOUR IDEAS FOR TOPICS & SPEAKERS
We realize not everyone wants to be a presenter. We also know that many, if not all of you, have excellent ideas about topics that would help you in your college health setting. This is your opportunity to share your ideas with us. If you have recommendations for topics and/or speakers for the 2012 Annual Meeting, please let the planning committee know by sending an e-mail message to one of the NYSCHA Conference Planners at ldudman@uhs.rochester.edu or harrinrl@oneonta.edu. We will also be using the suggestions that were included on the evaluation forms from the 2012 NYSCHA/NECHA Annual Meeting.
CONFERENCE REGISTRATION
The online registration site will open by the end of May 2012. An early bird rate will be available for attendees who register by July 31. The registration fee for the three day annual meeting will include most meals and all breaks and receptions. There is an additional fee of $25 for continuing education credits. Single day registration fees will also be available. A significantly reduced registration fee will be available for full-time students.
Attendees are asked to register online. The online registration process is quick and easy. You will receive a confirmation of your registration by e-mail immediately following the completion of the registration process. You will have the option to pay by credit card, check, or purchase order when you use the online registration process. Included in the registration process is a link to the hotel web site to facilitate the hotel registration process. If you are unable to use the online registration process, please contact the NYSCHA Conference Planner at ldudman@uhs.rochester.edu for a paper copy of the registration form.
ABOUT THE HOTEL
The 2012 NYSCHA Annual Meeting will be held at the Syracuse University Sheraton Hotel and Conference Center. The hotel rates are $127 for a single, $137 for a double, $147 for a triple, and $157 for a quad. Conference rates are available through September 30. You can reserve your hotel room through the online conference registration process, or you can call the hotel directly at 315-475-3000 or toll free at 1-800-325-3535. If you call the hotel, please mention you are registering for the NYSCHA Annual Meeting. For information about the hotel, click here.
INFORMATION FOR EXHIBITORS
The NYSCHA annual meetings provide companies and organizations an opportunity to showcase their products and/or services to individuals from college health centers. The exhibit hall will be open Wednesday, October 24 and Thursday, October 25. Exhibitors are invited to stay through the end of the day on Thursday to join us for our wine tasting reception. Exhibitors can join us for meals by purchasing individual meals using our “Meals Only” registration form. This form will be available on this web site by the end of May.
The fee to exhibit is $450 ($600 after June 30). If you would like to exhibit at the NYSCHA 2012 Annual Meeting, we encourage you to plan early to join us. If you have questions about exhibiting, contact Mary Madsen, NYSCHA Exhibit Coordinator, at mmadsen@uhs.rochester.edu or (585) 275-2196.
If you are interested in exhibiting at the NYSCHA 2012 Annual Meeting, please complete the Exhibitor Agreement Form below.
- Exhibitor Agreement Form
INFORMATION FOR SPONSORS
We offer opportunities for organizations to support NYSCHA through several sponsorship options. Support can be in the form of an unrestricted grant (i.e., the funds can be used where most needed) or a restricted grant (i.e., you specify how you would like the funds to be used).
Some suggestions to consider include hosting a food event (e.g., reception, luncheon, annual banquet); providing conference bags, lunch bags, jump drives, or other items for attendees; providing wine or sponsoring the purchase of wine for the wine tasting reception.
- Letter of Agreement for Sponsors
We welcome your suggestions. If you are interested in becoming a sponsor, please contact Linda Dudman, NYSCHA Conference Planner at ldudman@uhs.rochester.edu or (585) 273-5770 to discuss the options.
ADVERTISEMENTS IN THE CONFERENCE BOOKLET
Exhibitors and sponsors can purchase advertisement space in the NYSCHA Conference Program Book. The cost is $100 for a half page advertisement or $200 for a full page advertisement. Please use the “Exhibitor Agreement Form” if you would like to purchase advertisement space. If you choose to have an advertisement in the conference booklet, you will be provided with specifications by the end of August.
NYSCHA/NECHA 2011 Annual Meeting
At the completion of the NYSCHA/NECHA 2012 Annual Meeting, all attendees were asked to provide feedback by completing the Overall Evaluation and an evaluation form for each program attended. CE certificates were mailed in December 2011. If you did not receive a CE certificate, please contact the NYSCHA Conference Planner at ldudman@uhs.rochester.edu for assistance.
POWER POINT SLIDES – From previous NYSCHA Annual Meetings
We appreciate our presenters’ willingness to share their power point slides with NYSCHA. The slides from the 2011 and the 2010 Annual Meetings are available below. The slides are organized by the session in which they were offered.
- NYSCHA/NECHA 2011 Annual Meeting Power Point Presentations
- NYSCHA 2010 Annual Meeting PowerPoint Presentations
Questions
Contact either one of the NYSCHA Conference Planners:
| Linda Dudman ldudman@uhs.rochester.edu Box 270472, 738 Library Road University of Rochester Rochester, NY 14627 585-273-5770 Fax: 585-461-4637 |
Rebecca Harrington harrinrl@oneonta.edu 108 Ravine Parkway SUNY Oneonta Oneonta, NY 13820 607-436-3540 Fax 607-436-2074 |